CBAA Council Minutes
December 6, 1997
Band Rehearsal Hall, Berkeley Campus
Members Present: Larry Anderson, Larry Augusta, Chris Bailey,
Hugh Barnett, Juliette Bettencourt, Robert O. Briggs, Joel Buringrud,
Bob Calonico, Eric & Kathy Heilmann, Lisa Holmes, Richie Jenkins, Greg
Jones, Jane Lepisto, Eric Mart, April Deerr (S.M.), Jennie Smith, Rune
Stromsness, Jerry Taylor, Wade Williams.
Guests Present: Dan Cheatham, Erin Glimme
Approval of the Minutes: As there were no changes to the August
meeting minutes, they were approved. MS&UP
Performance Committee: Chris reported that ABD was a success.
He thanked April and Bob for the Cal Bands cooperation and flexibility.
The logistics went well. Even though there was not enough rehearsal
time, the performance went well. This year the group was small (about
130 compared to 160 last year). There were a lot of Alumni at the reception
who did not march, so by the end of the day we had a normal sized crowd
even though the game was late in the season. The reception seemed pretty
good - good food and right on budget. Many good comments went around
for Ric, Chris and Paul for their flexibility with the small group and
a fun show. Wade made a few special notes (once an Ad-Commie always
an Ad-Commie) - He liked the card numbers (as did most people) and thought
that we should try it again now that we have some of the kinks ironed
out; some people left mid-morning which made it particularly difficult
for those left behind (talk about adapt and perform theory put to the
test); there were only diet sodas (a crime right up there with no coffee
at check in); and the BRH door was left unlocked when everyone had cleared
out for the stadium. (I note these not to be a nit picker but to remind
those who need to know for next year. If this was the worst of our troubles
then the day was truly a success.)
Chris made special mention of the San Jose Big Game lunch - congratulations
to Juliette on another smashing success. The Alumni that went played
very well and it was a big band!!
The Band has requested that the Alumni assist them again this winter
break by filling in at basketball game SHBs. There are a few games for
which the Band cannot play and several that will be sparsely attended
due to the break and the Bands ski trips. Dates, times and details will
be mailed out to all of the Bay Area Alumni as soon as possible. Please
join in the fun and help out the Band.
Finally, Chris has drafted a questionnaire (see attached) to be finalized
by the end of January regarding the Alumni Bands interest in future
performances. He would like to get some clear feedback regarding our
activities. Council members should call him with comments on the draft.
The completed questionnaire will be sent out with the 1998 ballot in
Fundraising at ABD for Senior Blankets: We have collected a
total of $512 over the last 12 months, most of which was collected from
the raffle. Thanks to Larry and Jennie for all of their hard work and
to Bob for donating the Cal Band prizes. Unfortunately, this was only
enough to purchase three or four blankets. The council Ex-Comm will
discuss our long-term commitment to funding the blankets at a separate
meeting and Larry and his committee will discuss future plans for the
Awards & Recognition Committee: The committee has not met.
The ellsworth award was given to Gabe Baze - Tenor. Hugh was not at
the banquet (his invitation was lost in the mail). Richie was there.
He made a nice speech and presented the award.
Larry will get a permanent gift to give the recipient of the Martinez
Award by June in anticipation of the next reunion and therefore the
next presentation of the award.
Financial Report: Kathy noted that the budget presented was
largely fictional since UC Printing hasnt billed us for several NTEs.
However, overall we are doing pretty well. Hugh agreed to contact Margie
about paying the Band the money we raised this year for the senior blankets.
Membership renewals are going well both through the NTE reminder/order
form and, of course, ABD. The video project has made $1591!! Congratulations
North Tunnel Echo: Everyone agreed that having four solicitations
in the last issue was too much and wont be repeated. Another NTE will
be issued in the spring in anticipation of Spring Show. Echos and other
news should be mailed or e-mailed to Kathy (firstname.lastname@example.org).
Nominations Report: There has been no meeting yet. Lance (term
expiring 2000) and Barbara (up for renewal this year) have moved and
therefore leave vacant seats. Linda (up for renewal this year) has also
said that she will not be returning to the council, so there are currently
three vacant seats. The remaining six council members whose terms are
expiring in 1998 wish to stay on the council. Several individuals have
expressed interest in joining the council. The 1998 ballot will therefore
contain the six names of those wishing to remain. The people recommended
to fill the three vacant seats will be presented with the slate of counselors
offered with the expanding council proposal.
Videotape Project: John Psathas was out but Hugh noted that
90 of the original 200 tapes have been sold and more are being made.
The project is well into the black. The 76 tour and 78/79 tape have
made up 2/3 of the total sales. An ad will continue to run in the NTE
for the tapes and John recommended that we talk em up. People seem to
buy the tapes when even slightly encouraged.
Ric asked if we could put something together from the film collection.
At this time we are waiting for the improved technology to become affordable
so that we can archive the film collection. When that happens, we will
make copies for distribution/sale. In the interim, we cannot risk the
possible degradation of the collection caused by making copies. Jerry
noted that there is $500 in the budget for a 1970 tour tape to be made.
Apparently Bob Stidell took some movies during the 40s and should be
contacted when we create a stable archive of the film collection.
Greg reminded everyone of his proposal a year ago to put together
a Film Committee. A group people who are interested in archiving the
film and video collection will gather resources and Alumni who may be
able to assist with the project. They will address the topic from all
angles including timing and breaking this massive project down into
reasonable pieces. The resulting Film/History Committee includes the
original members of the History Committee as well as Rune, Erin, Greg
Greg reported also that there is a lot of new interest in camera crew.
The Band has funded some new equipment but needs more and is requesting
financial assistance from the CBAA. This request will be reviewed by
the Film/History Committee and brought to a future council meeting.
In connection with this project, Bob Briggs asked about having the
old Cal Band records transferred to CD. Reggie McGovern (Fidelity Sound
Recording in San Jose) has contacted him and Bob Calonico. The committee
should talk with Bob and Reggie about this project. Perhaps we could
do this and use the profits to fund senior blankets! It was suggested
that we could make a best of CD comprised of several of the old albums
since there is so much recording time on an individual CD. The committee
and the Bobs will address this issue at a separate meeting.
Cal Band Report: The new officers were elected at the end of
the year banquet and are as follows: Rob McGuire, Drum Major; Chris
Mitchell, Stud; Justin King, PRD; April Deerr, Senior Manager; Ernie
Chan, Secretary. Now that the structure is in place, Ex-Comm will be
discussing Spring Show. The Ex-Comm meeting minutes are now posted on
CBAA e-mail for anyone interested in their discussions - thanks Ernie.
Bob reported that Linda Twichell is the interim development director
(Barbara Goodsons old job.) The next step is a formal search for Barbaras
replacement. The alumni donation matching project got above $95,000.
Thanks to all who donated! A reminder that Chancellor Tien designated
a one year $40,000 stipend for travel for the Band before he stepped
down. Chancellor Berdahl has announced that this will be continued indefinitely.
Someone made a simple request that the Band turn the Big Game half-time
show to face the Cal fans when the game is at StanfUrd. This started
a long discussion of ideas about what is good and bad about what the
Band is currently doing (with great restraint on everyones part not
to say When I was in the Band...) The use of Cal Chart computer program
was a big topic of discussion and whether this useful tool has become
a crutch. What is the Band doing to entertain the entire audience? It
was suggested that the Alumni bring their ideas and concerns to the
Ex-Comm workshop where they can be actively addressed. Someone aptly
noted that change necessarily breeds creativity (and a bit of panic
at the beginning of course) but creativity is what we are all asking
for, although each persons syntax was a bit different.
Tellefsen Hall Report: The construction is done. Its a nice
place now said Wade (in his usual matter-of-fact way.) The safety requirements
have also been met. Jerry offered a well earned congratulations to Wade
saying that he has overcome so many hurdles including safety, adding
women to the house and building an attitude that the house is a good
and fun place to live. After years of bad news, TH is full and doing
well in large part due to Wades efforts.
Other News: Richie suggested that we give Ex-Comm a Franklin
Planners time management/goal planning book and seminar. Leadership
and Development committee will meet to discuss this possibility. Hugh
and Bob Calonico will talk to Ex-Comm to see if they would like to do
this. It was mentioned that it may be more financially reasonable to
have the band contact Franklin Planners directly to get the educational
discount and we could reimburse them.
The next meetings will be held February 28, 1998 at BRH and
June 13, 1998 at a location as yet to be determined.
Respectfully submitted, Lisa Holmes, 7 February 1998.