CBAA Council Minutes
November 7, 1998
Band Rehearsal Hall, Berkeley, California
Members present: Aaron Glimme, Chris Bailey, Jane Lepisto,
Rune Stromsness, Richie Jenkins, Bob Briggs, Sara Ferejohn, Erin Vidali,
Andy LaBatt, Juliette Bettencourt, Hugh Barnett, Ric Mart, Stelly Kuo,
Andy Shih, Jennie Smith, and Jerry Taylor.
Non-members present: Justin Lorts, current Public Relations
Director (representing Bob Calonico), Rob Maguire (current Drum Major),
and Dan Cheatham.
Approval of Minutes: Two clarifications: In the paragraph about
the Performance Committee, take out the sentence "Someone also got a
request for the alumni band to play at the Bear at Memorial Stadium
(date??)." The following sentence should start with "The performance..."
instead of "Both performances...". These two changes are necessary because
the "performance" at the Bear at Memorial is the same event as the Tour
de Bears mentioned earlier. Amended minutes were approved. MS&UP.
Nominations Committee: Stelly Kuo and Andy Shih have accepted
nomination to the council. Stelly's and Andy's nominations and election
were approved. MS&UP. Welcome Stelly and Andy! Juliette nominated Jane
Lepisto to be the Treasurer. Her nomination and election were approved.
MS&UP. Thank you Jane!
Treasurer's Report: Jane says there have been 135 membership
renewals so far since the membership renewal solicitation went out earlier
this fall. She has more than $3200 to deposit in the checking account.
(Some of it has been deposited already.) Due to computer difficulties,
she didn't have a written report for this meeting, but she said that
we have positive balances in the investment CD, savings, and checking
accounts. Jane will have more concrete numbers next time when her computer
isn't acting up!
Performance Committee: Here we will only talk about non-ABD
stuff. The Lafayette performance mentioned in the previous minutes didn't
happen. Chris Bailey called the city back to inquire about possibly
donating money to the Cal Band, he was told that there was nothing.
He then replied that the Alumni Band would not be performing at the
parade. The Tour de Bears did happen, however, but with a small contingency.
(4 trombones including a bass trombone, 1 clarinet, 1 piccolo, and 1
tenor sax) Folks who went said it was fun and it "worked well." Chris
hopes that this will be an annual event for us and that they will ask
us next year... The San Jose Big Game Luncheon is coming up!! It is
at the San Jose Fairmont Hotel. As usual, there is some concern about
instrumentation, especially with first trumpets. (So, if you're a first
trumpet reading this and are in the Bay Area the day before Big Game,
you have no excuse to *not* come to the event!) There is a total of
30 slots available for the Alumni Band. You get free, *good* food. Meet
at 10:45 am at the fountains in the plaza between the hotel and the
San Jose Museum of Art. RSVP to Chris Bailey (510-339-9105, email@example.com)
or Juliette Bettencourt (408-923-4142, firstname.lastname@example.org) to sign up.
Matt Bouza will be the Cal honoree and Ken M. will be from, you know.
. . that place.
Be aware: Basketball season is coming up. The Cal Band has
its ski trips during the winter and they *might* ask us to help. Rune,
Chris, and Juliette will be contacting the Band as often as possible
to get info from them as soon as they know when they might need us.
Stay tuned for more details! (What we do know so far as that the Band
will have its ski trips on Dec 17-20 and Jan 14-17.)
Awards and Recognition committee: The committee has met with
Kathy Heilmann and Bob Calonico. They came up with a winner of the award
and the CBAA Ex-Comm already approved the nomination via email. The
honoree is (drum roll please...) Dan Cheatham! Thank you, Dan, for all
of your hard work over the years. Dan's recognition will be announced
at the reunion (which is Friday, November 20, 1998, BTW). Bill Corlett
is creating the award that Dan will be able to take home and he is also
having Dan's name engraved on the permanent award. There is no news
on the Bill Ellsworth award yet.
NTE Report: The NTE went out in the mail a couple of weeks
ago. Copies were present at the meeting. Folks should be receiving them
in the mail any day now. (There was some concern that all the mass mailings
from the November elections might have slowed down the delivery, but
hopefully that won't be the case.) As for the NTE Lite, Sara sent out
a postcard that included info about the Tour de Bears, ABD, and the
San Jose Big Game luncheon. The postcard went to Bay Area alumni. We
need people to take over the NTE!! Eric and Kathy Heilmann have been
doing an excellent job for many years, but it is time to pass the baton.
Aaron and Andy Shih expressed and interest to consider working on the
NTE. There has been no commitments yet, but there is still time to sign
up! At this time, taking over the NTE is relatively easy because you
will be given the template to lay out the newsletter. You will also
be given the software and all necessary files.
Reunion report: Lisa was not here, so Erin gave the report.
She says that Chancellor will speak at the reunion. (Woo hoo!) Lisa
will talk with Chris Mitchell (current StuD) about when the Band will
be able to play for us. Lisa still needs 3 volunteers to help out the
night of the reunion. RSVPs are due by November 10. (Ed. Note: the CBAA
website says the RSVPs are due by November 11, so turn those forms in
now!) Erin says we have 70 people signed up so far and that we need
100 in order to break even. So come one, come all and bring your friends!
We still have free parking spaces left! The reunion is at the Faculty
Club and the parking spaces are at the lot below the tennis courts on
Bancroft Avenue. We have collected $745 for the Senior Blanket Fund
so far. Speaking of reunions, the Brussels/Rose Bowl group got together
one week ago for 2 days. They had a great time (as usual). Pete Newell
was the guest speaker. Hugh said it was one of the best ones yet!
Archiving Project: Richie said that this coming Wednesday they
will transfer the old films to the Bancroft Library. Also, the Band
received its new camera. It's much higher quality than before ("Broadcast
Quality"). It records onto digital tape (therefore, no quality loss
when copied). The first show it recorded was UCLA. Aaron says they
are looking into costs of transferring old VHS onto a digital format.
Richie wants to recruit more people from other "eras" (not just from
the 90's, which most of the current committee is from) to talk about
how to go about transferring, fundraising, etc.
TH Report: Wade Williams was not present at the meeting. But
Sara and Erin go to the TH Board meetings. They said there is some work
being done on the showers. The house is still full. They are saving
money for the next phases of the retrofitting in the future.
Cal Band Report: Justin Lorts reported on the Cal Band. He
said it will be interesting with the rains now in the season. The rehearsal
fields gets very deep in water and mud. (He made a motion that showed
several inches in depth!) Rob is working on a solid Big Game show. There
are currently 203 members. The ABD show will be the "Frank Sinatra Show"
and will also be the day for the Sproul Steps photo. It is confirmed
that the two bands will be doing the Script California for ABD.
Alumni Band Day: Rob Maguire joined the meeting in time for
the discussion on ABD. Chris Bailey has talked with Rob about logistics.
Our rehearsal field will be Heart West Field if its dry and hopefully
Kleeberger if its wet. There was a lengthy discussion about several
different "what ifs" scenarios if it rains extensively enough to prevent
the bands from using Hearst field. But never fear, there will *always*
be a contingency plan! The Alumni Band will perform (in some form) rain
or shine. Chris is still thinking about what to do to make the Alumni
Band show easy. Maaaaaybe it'll have something to do with the whole
tree-incident thing, but no one knows (or will say) for sure. We'll
have to wait until Saturday to find out. Logistics about the game time
shift and possible rain is of the biggest concern right now. Check in
and donuts will be at 9am and downbeat is at 9:30 am sharp! Even though
the game time shifted 3 hours, ABD check in has only shifted 2 hours.
This allows more time for alumni to talk, etc. Also, the CBAA will be
providing lunch for the marchers instead of a food reception after the
game. There will be an opportunity to watch the show after the game
in BRH. Lisa Holmes is taking care of lunch. She has the Alumni House
reserved for that purpose from noon to 3 pm.
Communication Committee: Rune has announced the new CBAA Headline
News email list. Some people have already signed up. We strongly encourage
all people with email address to sign up for this list!! It is a very
low volume (guaranteed to have no more than 12 messages a year) and
messages will *only* come from the list moderator. Emails will announce
important, upcoming events and will provide a website reference for
the reader to get more information. (Go to http://www.calband.berkeley.edu/calband/cbaa/
for more information.) The first message will go out this week regarding
all the upcoming events.
New Business: Aaron thanked the CBAA Secretary for getting
out the membership renewal solicitation. The CBAA Secretary thanks Rune
and Jane for taking care of the replies in such a speedy manner! The
membership committee is still discussing the possibility of lifetime
memberships and will come up with a proposal soon. Rune has been contacted
by someone at the CAA about having the CBAA help the CAA fund an Oski
tie (straight tie, not a bow tie) that Band members would receive and
would wear to special SHBs. The CAA has already had the ties made and
plans to give some to Band members anyway and will also sell some at
places like the ASUC store. The CBAA members were concerned about how
any donations to this effort would only help out the CAA's budget and
not the Cal Band's budget. Also, the CAA has no plan for the future
about how to take care of this. No council member supported the idea
of supporting the CAA's budget with this effort. The CBAA would rather
spend money on the Band directly. Chris moved that we thank the CAA
for buying the Oski ties for the Band members and that we not pay any
money. MS&UP. Announcements: Coming up we have the Cal Band reunion
and the rescheduled NorCal party. Go to the CBAA website for more info!
Next Meeting: The next meeting will be on Saturday, February,
27, 1999 from 9:30 am to 11:30 am. Location is TBD (but will hopefully
be BRH). The odd time is due to the fact that there is a "home" (at
the Coliseum) basketball game that day at 1 pm. (Note: since these minutes
were published the meeting time has been moved to the normal 10:00 a.m.)
Respectfully submitted, Jennie Smith on November 9, 1998